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Welcome back to our blog, and happy 2021! We hope that you and your families had a safe and restful holiday season. To start the year, we will conclude our introduction to Analytical Instrument Qualification. 

Metrohm’s approach to Analytical Instrument Qualification (AIQ)

Metrohm’s answer to Analytical Instrument Qualification is bundled in our Metrohm Compliance Services. The most thorough level of documentation offered for AIQ is the IQ/OQ.

Metrohm IQ/OQ documentation provides you with the required documentation in strict accordance to the major regulations from the USP, FDA, GAMP, and PIC/S, allowing you to document the suitability of your Metrohm instruments for your lab’s specific intended use.

With our test procedures (described later in more detail), we can prove that the hardware and software components function correctly, both individually and as part of the system as a whole. With Metrohm’s IQ/OQ, you are supported in the best possible way to integrate our systems into your current processes.

Our high quality documentation will have you «audit ready» all the time.

The flexibility of a modular document structure

Depending on the environment you work in and your specific demands, Metrohm can offer a tailored qualification approach thanks to documentation modularity. If you need a lower level of qualification, only the required modules can be executed. Our documentation consists of different modules, each of which documents the identity of the Metrohm representative along with the qualification reviewer, combined with the details of each instrument, software, and document involved in the qualification.  Thanks to this, each module is independent, which guarantees both full traceability and reliability for your system setup.

Cost-effective qualification from Metrohm

Metrohm supports you by implementing a cost-effective qualification process, depending upon your requirements and the modules needed. This means that a qualification is not about performing unnecessary actions, qualification is about completing the required work.

The risk assessment analysis defines the level of qualification needed and based on it, we focus on testing only what needs to be tested. In case you relocate your device to another lab, which qualification steps (DQ, IQ, OQ, PQ) are really needed in order to fulfill your requirements? Contact your local Metrohm expert for advice on this matter.

A complete Metrohm IQ/OQ qualification includes…

Metrohm IQ/OQ documentation is based on the following documentation tree, beginning with the first module, the Master Document (MD), followed by the Installation Qualification (IQ) and eventually the Operational Qualification (OQ). The OQ is then divided again into individual component tests (Hardware and Software) and a holistic test to validate your complete system.

Master Document (MD)

Each qualification starts with the Master Document (MD) – the central organizing document for the AIQ procedures. It not only describes the process of installing and qualifying the instruments, but also the competence and education level of the qualifying engineer. The MD identifies all other components to be added to the qualification, resulting in a flexible framework on which to build up a set of documentation.

Installation Qualification (IQ)

Once the content of the documentation is defined in the MD, the Installation Qualification (IQ) follows. This set of documentation is designed to ensure that the instrument, software, and any accessories have been all delivered and installed correctly. The IQ protocol additionally specifies that the workplace is suitable for the analytical system as stipulated by Metrohm.

Operational Qualification (OQ)

After a correct installation comes the main part of the qualification: the Operational Qualification (OQ). In the first part of the OQ, the functionality of the single hardware components is tested and evaluated according to a set of procedures. This is to ensure that the instrument is working perfectly as designed, and is safe to use. Rest assured that you can rely on the expertise of our Metrohm certified engineers to conduct these comprehensive tests on your instruments using the necessary calibrated and certified tools.

The second part of the OQ consists of a set of Software Tests to prove that the installed Metrohm software functions correctly and reliably on the computer it was installed on. The importance of maintaining software in a validated state is also related to the data integrity of your laboratory. Therefore these software tests can be repeated periodically or after major changes. In particular, these functionality tests cover verifications on user management, database functionalities, backups, audit trail review, security policy, electronic signatures, and so on.

At Metrohm, we constantly work to improve our procedures and use state of the art tools and technologies.  For this reason, we have implemented a completely automated test procedure for validating the software of our new OMNIS platform. This ensures full integrity in the execution and delivers consistent results with a faster and completely error-free test execution. This innovative and automated software validation eliminates manual activities that are labor intensive and time consuming. This therefore expedites testing and removes the inefficiencies that plague the paper-based software validation.

Your benefit is clear: save valuable time and reduce unnecessary laboratory start-up activities during qualification. That’s time you can spend on other work in your lab!

Holistic Test (Performance Verification, PV)

Once each individual component has been separately tested, the performance of the system as a whole is proven by means of a holistic test (OQ-PV).

This includes a series of «wet-chemical» tests, performed using certified reference materials, to prove the system is capable of generating quality data, i.e. results that are accurate, precise, and above all fit for purpose. Based on detailed, predefined instructions (SOPs), a series of standard measurements are performed, statistically evaluated, and compared to the manufacturer’s specifications.

Differences between Performance Verification (PV) and Performance Qualification (PQ)

The Performance Verification (PV) is a set of tests offered by Metrohm in order to verify the fitness for purpose of the instrument. As mentioned in the previous paragraph, the PV includes standardized test procedures to ensure the system operates as designed by the manufacturer in the selected environment.

On the other hand, the Performance Qualification (PQ) is a very customer specific qualification phase (see the «4 Q’s» Qualification Phases found in Part 1). PQ verifies the fitness for purpose of the instrument under actual condition of use, proving its continued suitability. Therefore, PQ tests are defined depending on your specific analysis and acceptance criteria.

Now my questions to you—is your analytical instrument qualified for its intended use? Is your lab in compliance with the latest regulations for equipment qualification and validation? Get expert advice directly from your local Metrohm agency and request your quote for Metrohm qualification services today!

Check out our online material:

Metrohm Quality Service

Post written by Lara Casadio, Jr. Product Manager Service at Metrohm International Headquarters, Herisau, Switzerland.

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